Circulation and Reserves

Circulation Policies
Who can borrow?
The Library is open to current students, faculty, and staff of the University with a current, valid identification card, as well as current students, faculty, and staff from Wartburg Theological Seminary (WTS), NICC, Loras College, and Clarke College with current, valid school identification cards. In addition, the library participates in the State Library of Iowa's Open Access program, which means that anyone who lives in the state of Iowa may check material out with a valid identification (current driver's license, for example).

Loan periods
UD students and staff may check out books and most multimedia for four weeks. Material may be renewed twice if it is not needed by another person or for reserve. UD and Wartburg Theological Seminary faculty may check out material for the semester. All material that faculty have checked out must physically be returned to the library at the end of spring semester.

Current students, faculty, and staff from NICC, Loras College, and Clarke College and participants in the State of Iowa's Open Access program may check material out for four weeks.

Periodicals, DVDs and videocassettes circulate for 7 days and only to UD and WTS students, faculty, and staff.

Reference books do not circulate.

Recalling material
Any material that is checked out may be recalled. If a book that is checked out is needed by another person, the loan period for the person who has the book changes from four weeks (for students and staff) or the semester (for faculty) to two weeks from checkout. Material needed for reserve or class viewing (DVDs, etc.) will be immediately recalled.

Lost material
Material that is not returned within three weeks of the due date will be declared lost. The patron will be billed the cost of replacement plus a $25 processing fee per item. The cost of replacement is the cost of the item or $50 if the cost cannot be determined. Once the business office has processed the charge & the library has ordered replacement materials, returns are no longer accepted, & refunds are no longer granted.


Reserve Services
Do you use supplemental material such as films, articles, books, or book chapters in your courses?  The library offers both electronic and physical reserve services to make available supplemental materials that represent a small portion of course materials. Please review the following information:

Faculty responsibilities:

1) Review fair use guidelines.  Each request is also reviewed individually by library staff to determine adherence to copyright law as based upon four considerations: 

• purpose and character of the use
• nature of the copyrighted work
• amount and substantiality of the portion requested
• effect of the use on the potential market or value of the copyrighted work

2) Allow up to 7 business days for reserve requests to be processed and made available, particularly during the busy time at the beginning of the semester. Often library staff are able to make reserve materials available sooner, but please allow 7 business days.

Due to limited space and staff time, we are unable to accept more than 30 physical reserves and 30 e-reserves per course.

3) Submit completed form(s) directly to reserves@dbq.edu . Questions may be directed to Jaimie Shaffer, Circulation Supervisor (jbshaffe@dbq.edu, 589-3689, Library 100).

4) Provide the following information using the Physical Reserve Request Form (for books and DVDs) or the E-Reserve Request Form (for articles, book chapters, & films from Films on Demand database*):

• course number, course name, and instructor name.
• a full citation as indicated on each form.
• Specify edition, translation, or format requirements if you have them.

Note that it is not necessary to submit paper copies of materials, but this can expedite the process. Please add complete citation information to any photocopies prior to submitting. Also, copyright law forbids us from placing multiple copies of photocopied material on reserve. Generally, the law allows one copy per class.

* Fall Faculty Days will include more information about streaming media options, including Films on Demand database. Ask your department's librarian liaison for more details.

5) If you would like to place an item on reserve that the library does not own, you may submit a personal copy. Any personal copies will be labeled, bar-coded and security-stripped.  Contact the librarian for your department well in advance so we may consider purchasing it. Librarian liaisons are listed at http://www.dbq.edu/Library/LibLiaisons.cfm

6) To facilitate student access, we suggest that you list full citations of all reserve items on your syllabus.

7) Re-request materials each semester. To comply with copyright law, we remove items from reserve following each semester. Copyright law does not allow the library to place a scanned or copied item on reserve repeatedly without permission from the copyright holder.

Student access to e-reserves:

The library's e-reserves service allows students to access reserve readings of copyrighted material (if it complies with fair use) 24/7 online.  This continues to be a very popular service, with students accessing e-reserves documents over 19,500 times in 2009-2010!

E-reserves materials are available through UDOnline/ UDTSlearning.net (Moodle).  Once requests are processed (allow 7 business days), students simply go to their Moodle page to access readings. If you do not have a Moodle page for a course but wish to use e-reserves, library staff will arrange for a course page to be set up for you. Instructions for accessing Moodle for both students & faculty are available.  See example e-reserves on a UDOnline/Moodle page here.

Student access to physical reserves:

Physical reserves (entire books, films, kits, etc.), are typically available for 2-hour, in-library checkout, unless specified by instructor when the reserve request is submitted. This ensures that all students can access the material.

 To access physical reserves, students should ask at the Circulation Desk for an item by providing their instructor's name and the title of the item.  A full citation for each item in your syllabus will facilitate your students' requests. Reserve films are for in-library use only (except for faculty). Students may view reserve films in the Media Viewing Room (L207) or on any library computer using personal headphones.

If you have reserve questions, contact Jaimie Shaffer at (563) 589-3689 or jbshaffe@dbq.edu.  If you have copyright questions, contact Mary Anne Knefel at (563) 589-3215 or mknefel@dbq.edu.