Summer Policies

Enrollment Eligibility:  The University of Dubuque summer sessions welcome both currently registered UD students as well as non-admitted students. If one of the following applies to you, you are welcome to join us:

1. You are, or are going to be, a UD student beginning in the fall of 2012
2. You are an undergraduate or graduate student at a college or university other than UD
3. You are a high school graduate or hold a GED and wish to try out a class or expand your horizons
4. You are going to be a senior in high school in the fall of 2012

Registration: All individuals wishing to register for either a face-to-face or online class need to submit a registration form to the Registrar’s Office.  Current UD students should meet with their academic advisor before registering for courses.  Non-UD students should submit registration forms directly to the Registrar’s Office, Myers Teaching and Administration Center, Room 325.

Registration for summer sessions will begin on Monday, February 27, 2012. Forms can be submitted to the Registrar’s Office before February 27 but will not be processed until that date. 

Students will not be permitted to register for a class after the second class meeting of the session. For courses with delayed starting dates, the deadlines for registration, payment, and add/drop will be based on the beginning date of the course rather than the beginning date of the summer session.   

Anyone planning to work toward a degree or teacher certification at the University of Dubuque should contact the Admission Office at (563) 589-3200 and submit an application for admission before registering for classes. 

Add/Drop/Withdrawal Policies          

Face-To-Face Classroom Courses

1. The deadline to add or drop a class is no later than the second class meeting of the course and must be processed in person or by email to the Registrar EOlsen@dbq.edu. 
2. After the second class meeting, a student can withdraw from a course and receive a grade of W.  Withdrawal from a course does not affect the student’s grade point average and no credit hours are received.  Withdrawals must be processed in person or by email to the Registrar.  Contact the Student Accounts Office at 589-3212 or 3708 for the refund policy.
3. A student must withdraw before the midpoint of the course, or a grade of F, rather than W, will be received.  
   • Session I:  Withdrawal Date is June 4
   • Session II:  Withdrawal Date is June 29 
   • 8-week Class (Starting Session I):  Withdrawal Date is June 15 

Online Courses

1. Adding or dropping an online course must be done no later than the fifth class day of the course and can be processed by emailing the Registrar (EOlsen@dbq.edu) or the Associate Dean (ghodge@dbq.edu).
2. Students can withdraw from an online course (and receive a grade of W) no later than the midpoint of the online course.
   • 8-week Online Class:  Withdrawal Date is June 15
   • 12-week Online Class:  Withdrawal Date is June 29
3. To withdraw from an online course, students should email the Registrar (EOlsen@dbq.edu) or the Associate Dean (ghodge@dbq.edu).

Starting An Online Class:  Students can access online courses (noted by Section 60 in the course number) through the Internet at UDOnline.dbq.edu.  The course instructor will contact each student by email at least one week prior to the start of the session. 

 Course Limits, Course Descriptions & Prerequisites 

A full-time course load during the summer is 12 credits for undergraduate students (9 credits for graduate students). Because of the compressed time-frame, summer course work occurs at a faster rate than during traditional fall and spring semesters.  Therefore students are cautioned to consider the rigorous academic expectations which exist during summer sessions when enrolling in courses. 

The maximum number of courses permitted during summer is:

• Two face-to-face classes in both session one and two, for a total of 12 credits for summer, or
• One online course for the summer  plus one face-to-face class in both session one and two, for a total of 9 credits for summer, or
• Two online courses for the summer, for a total of 6 credits for summer.

Course Descriptions & Prerequisites

Undergraduate course descriptions are included in this publication and are also available in the college catalog and online (http://www.dbq.edu/academics/UnderGradCat.cfm).   Course prerequisites are found at the end of each course description. Students should note the stated prerequisites in the course description and obtain permission from faculty when necessary before registering for the class. Graduate course descriptions can be found in the graduate catalog, available online at http://www.dbq.edu/academics/pdf/GraduateCatalog2010-2011.pdf.

 Computer/University Network Technology Access 

Non-UD students will have access to campus computers, UD email, and library electronic resources.  To obtain access to the UD computer network and email, you will need to complete a Computer Use Agreement form found at www.dbq.edu /On Campus/Technology under “Announcements” at the bottom of the page.  Print the form, and after completion, take it to the University Helpdesk in Van Vliet hall or fax to 589-3450.  Also on this page is a link “New Student Network Orientation Info” for information on log-in and access to campus technology.  You will have a Network log-in and UD email address the week before the class starts.  If you are a non-UD student, you receive an ID number when you register for a class.

All students enrolled in online classes will receive a welcome email from the Director of Online Programming one week prior to the start of class for instructions on how to access your online class.  If you need, but have not received this information, please contact Janet Jamieson, Director of Summer School, at 589-3256 or jjamieso@dbq.edu.

 Summer Tuition, Payment, and Financial Aid 

Tuition for both graduate and undergraduate courses, including internships, must be paid in full on or before the first day of the session. When registering for a course, including internships, after the start date, tuition is due at the time of registration. 

Tuition for 2012 undergraduate summer sessions has not yet been determined.  In 2011, tuition was $295/credit hour. For graduate tuition rates, please call the Graduate Programs Coordinator, Ms. Carol Knockle at 563-589-3300.                         

Fees: All fees will be billed and collected at the time of registration. Special fees are as follows:

1. Aviation Fees: Contact the Business Office
2. Biology Field Studies: Contact the instructor
3. Environmental Sciences Field Studies: Contact the instructor
4. Travel Fees: Contact the instructor

Financial Aid:  Financial aid is available in the form of loans for summer sessions for undergraduate and graduate students who receive assistance during the fall and spring semesters. Current UD students on financial aid should visit with a financial aid administrator to learn more about how summer enrollment may affect overall eligibility.  

In general, to be eligible for loans, undergraduate students must be enrolled at least half-time, or for a minimum of 6 credit hours. The credit hour minimum is across both summer sessions.   Minimum half-time status for graduate students is 4.5 credit hours (9 credits for full-time). 

Financial Aid application forms are available in person beginning April 1 in the Office of Student Financial Planning in the Charles & Romona Myers Center, Room 342 or by calling (563) 589-3170.  Additionally, forms can be accessed online at www.FAFSA.ed.gov.

 Housing

Residence hall room reservations should be made as soon as possible by contacting the college housing office. Limited spaces are available. For general housing information and room charges, please call (563) 589-3438. 

Final Grades & Transcripts

If you are a regular student at UD you can access your grades at MyUD (http://my.dbq.edu).  You will need to enter your UD login and password. The following applies to all other students who enroll for summer courses:

1. Summer grades for non-UD students will be mailed to the student’s permanent address within two weeks of the end of Session II (unless the class ends August 10), if the tuition is paid in full.
2. Grades will not be given over the telephone.
3. Students needing to transfer summer credits earned at the University of Dubuque to another institution will need to submit a written request for a transcript to the UD Registrar’s Office after the final grades have been recorded. The cost is $5.00.
4. No transcripts or grades will be issued until a student’s account is paid in full.

 Questions & Contact Information

 For questions about summer school, please contact:

1. Professor Janet Jamieson, Director of Summer School, Room 111Myers Teaching and Administration Building, 563-589-3256 jjamieso@dbq.edu  
2. The Office of the Registrar at 563-589-3176 
3. Your advisor, if you are a current UD student 
4. Graduate programs: Ms. Carol Knockle, Graduate Programs Coordinator, Room 114 Myers Teaching and Administration Building, 563-589-3300 cknockle@dbq.edu

 Summer Administrative Office Hours 

Summer office hours for the University of Dubuque for most administrative departments are Monday - Thursday from 7:30 to 5:00 and Friday from 7:30 to noon.  The Babka Bookstore located in Peters Commons is open on Monday - Thursday from 8:00 - 4:30 and on Friday from 8:00 until noon. 

Please Note:

1. Course offerings are contingent on course enrollments. The decision to offer/cancel a course will be made by noon on the Thursday prior to the scheduled start of each summer session. If a class is to be cancelled, every attempt will be made to contact you prior to the scheduled first class session. 
2. All buildings on The University of Dubuque campus are designated as non-smoking facilities.   
3. The contents of this publication are based on information available at the time of printing and are subject to change. Up-to-date course information is maintained online at www.dbq.edu.