University of Dubuque


Medical Services - Substance Abuse Policy

The following information can also be found in the Student Handbook.

Substance Abuse Policy for the Student-Athlete:
(Student-Athlete(s) (AKA): Student-Athletes, Student Managers, Student Coaches, Work-study (including 1st Aiders), Mascots, and Cheerleaders)


The goal of the University of Dubuque (UD) Substance Abuse Policy for the Student-Athlete is to ensure student-athletes practice, compete, and work to the best of their ability, free from the influence of substance abuse.

Five objectives accompany this goal:

  1)  Contribute to the education of the student-athlete regarding substance abuse by encouraging student-athlete participation in campus-wide substance abuse prevention programs.

  2)  Aid student-athletes in finding medical assistance and counseling for substance abuse related violations.

  3)  Facilitate compliance with NCAA regulations concerning substance abuse.

  4)  Protect the health and safety of all student-athletes.

  5)  Prevent an unfair competitive edge by those who abuse certain chemical substances.

Any use of a substance belonging to a class of drugs currently banned by the NCAA may be cause for loss of eligibility.  For further information regarding substance abuse or usage or other medical questions, contact the Medical Coordinator, Director of Athletics, or your Head Coach.



  • As part of the NCAA rules for clearance to participate in an intercollegiate sport, each student-athlete must sign a form stating their understanding and willingness to abide by UD Substance Abuse Policy.
  • Each student-athlete must sign the NCAA Drug Testing Consent Form signifying they are aware they may be drug tested.
  • Each student-athlete must sign a UD Drug-Testing Consent Form stating they are aware they may be drug tested, both randomly and based upon reasonable suspicion.
  • UD Athletic Department reserves the right to conduct random drug testing or drug test any student-athlete if a member of the athletic department can show reasonable suspicion that a particular student-athlete is using, or in the case of anabolic steroids, has used any substance in violation of this policy.
  • A positive test result will be considered a violation of this policy and may subject the violator to the consequences discussed below.

     Reasonable Suspicion

Reasonable suspicion is defined as a good faith belief, at the time of making the decision to test, that the information relied upon is accurate and there is reason to suspect that a student-athlete has used illegal or performance enhancing substances.

     NCAA Policy

UD Athletic Department strictly adheres to the NCAA policies banning the use of performance enhancing drugs.  The following are classes of drugs that are banned by the NCAA (NCAA Bylaw Stimulants, Anabolic Agents, Diuretics, Street Drugs, Peptide Hormones, and Analogues.


If a student-athlete abuses over-the-counter and/or prescription drugs, or consumes anabolic steroids, alcohol, mind altering, and/or performance enhancing substances illegally, the student-athlete's status on the team will be jeopardized.  Illegal consumption includes any action that violates federal, state, city, or university law.  If the student-athlete receives a citation for drugs, alcohol, or illegal substances and is found guilty, pleads no contest, receives a deferred judgment, or is convicted, sanctions will be imposed.  Citations include, but are not limited to, underage drinking, open containers of alcohol, providing alcohol to minors, illegal possession of drugs, driving or operating a motor vehicle under the influence of drugs and/or alcohol.

The following sanctions are proposed to ensure consistency and fairness.  The primary principle is that any student-athlete with a substance abuse problem needs to receive appropriate treatment and counseling.  The sanctions imposed on the student-athlete with regard to participation in athletic competition should be consistent with the goals of the individualized counseling program.  This protocol attempts to balance treatment and sanctions, recognizing that the medical fitness of a student-athlete and the safety of other members of the team are of paramount concern.

     -  First Violation

Following a first violation, the student-athlete will confer with the Director of Athletics and Head Coach to discuss the situation.  The student-athlete will also attend mandatory counseling or educational sessions on campus as set by Student Life.  Failure to complete the counseling or educational sessions will be construed as a further violation of the policy and may result in dismissal or suspension.

After the first violation, student-athletes will be subject to athletic department random drug testing, as the standard of reasonable suspicion will have been established.   A positive drug test of any of the NCAA banned drugs found in Bylaw 31 of the NCAA Manual is a violation of UD Substance Abuse Policy and will result in the imposition of appropriate sanctions.

Depending on the severity of the violation, the Director of Athletics may suspend a student-athlete from the team, practice, competition, weight-conditioning, and team travel.

Team rules may be more stringent than this policy.  Accordingly, the Head Coach may impose additional sanctions based upon a violation of a team rule.

     -  Second Violation

A second violation will result in a minimum suspension of 10% of the season.  This includes competition and may include practice as determined by the Director of Athletics.  If the violation occurs out-of-season, the suspension will begin at the start of the next season of competition.

The student-athlete will attend a second counseling and educational session.  Appropriate University health care professionals will determine the length of counseling.

The student-athlete will continue to be subject to the Department's drug testing protocol.

There will be a second conference between the student-athlete, the Director of Athletics, the UD Medical Coordinator, and the Head Coach.  Subsequent to the meeting and based upon the severity of the violation, the Director of Athletics, in his sole discretion, may increase the time of the suspension.

Team rules may be more stringent than this abuse policy.  Accordingly the Head Coach, at his/her discretion, may impose additional sanctions.

     -  Third Violation

A third violation will result in the immediate removal of the student-athlete from one season of competition and may include dismissal from the team.  The student-athlete may seek reinstatement.  The student-athlete may submit a formal request detailing the reasons why he or she seeks reinstatement.  This formal request may include the reason and circumstances surrounding the violations, ways in which the student-athlete is seeking to address the pattern of drug and alcohol abuse, etc.  The request for reinstatement must be filed within two weeks of the student-athlete being suspended or dismissed from the team.


This Substance Abuse Policy is in effect during the entire Academic Year.  There is no difference between an in-season and an out-of-season violation.  Violations of the policy accrue during the entire academic and athletic career of the student-athlete at UD.

UD retains the option to test for other substances at the discretion of the Director of Athletics or Team Physician.

UD discourages the use of dietary supplements that are untested and unproven.  Many supplements contain items that are banned; yet are not listed as ingredients. If a student-athlete knowingly or unknowingly takes a banned substance and tests positive:  THE STUDENT-ATHLETE LOSES HIS/HER ATHLETIC ELIGIBILITY.  Before ingesting any dietary substance, the student-athlete should first consult with the Medical Coordinator.  Dietary supplements may have a deleterious effect on a student-athlete's health.

Substance Abuse Protocol for the Student-Athlete:
(Student-Athlete(s) (AKA): Student-Athletes, Student Managers, Student Coaches, Work-study (including 1st Aiders), Mascots, and Cheerleaders)

A qualified testing laboratory will be utilized for drug testing and a proper and effective chain of custody of collection specimens will be observed.

Protocol:  The following procedures will be adhered to as part of the chain of custody for the collection of urine samples for testing.

  Step 1) - The student-athlete will be notified by UD Medical Coordinator and/or the Director of Athletics to report to the drug testing site at a specific date and time.  (Site for testing: Finley Occupational Health)

  Step 2) - The student-athlete will sign the UD Substance Abuse Testing Notification Form and proceed directly to Finley Occupational Health at the designated date and time with form and picture identification.

  Step 3) - The student-athlete will complete the Finley Occupational Health Drug Testing Guidelines for Urine Drug Screen Collection for UD.

  • Collector checks valid photo ID.
  • Collector explains the collection procedure.
  • Collector directs the student-athlete to remove outer clothing and to leave these items and other personal items (except his/her wallet) with the collector or in a mutually acceptable location that is locked and/or secured. Collector advises participant that failure to comply with any step of the collection process constitutes a refusal to test.
  • Collector completes step 1 of Chain of Custody (COC) Form.
  • Collector instructs student-athlete to wash and dry, his/her hands, and not to wash his/her hands again until after delivery of the specimen to the collector.
  • Collector restricts further access to water by the student-athlete and instructs the student-athlete not to flush the toilet.
  • Collector unwraps and opens collection kit under view of the student-athlete.
  • Collector instructs student-athlete to provide at least 75ml of urine and instructs the same gender observer to ascertain that urine comes directly from the student-athlete's body. Collector may also serve as the observer if of the same gender as the student-athlete.
  • The student-athlete and observer leave the restroom and the student-athlete hands the collection container directly to the collector.
  • Collector immediately checks the temperature of the specimen and under view of the student-athlete pours the urine into the specimen bottle.
  • Collector places tamper evident seal on the specimen bottle and dates each. The student-athlete will initial each specimen bottle.
  • Collector, student-athlete, and observer complete the COC and student-athlete signs certification statement on step 5 of the COC providing printed name, signature, date of birth, and contact telephone number.
  • Collector places specimen bottles and COC in a sealed plastic bag and prepares it for shipment.
  • Copies of the COC are distributed as appropriate.

Screening results will be reported by Finley Occupational Health and/or web based reporting to UD Medical Coordinator within twenty-four to twenty-eight (24-28) hours of obtaining the test results.

UD Medical Coordinator will immediately report the results to UD Director of Athletics.  UD Director of Athletics will inform the Head Coach of the test results.

UD Director of Athletics will notify the student-athlete of the test results. If no notification is provided within 10 days, the student-athlete may assume the test results were negative.  The Medical Review Officer at Finley Occupational Health will conduct an interview with the student-athlete if there is a positive lab result.